Victor Harris, April 25, 2022

What is a Managed Office?

With office costs continuing to rise, more and more business owners are considering to move their business into a managed office space. But what exactly is a managed office? What are the benefits? How do you know if it is right for your business? This guide will help you answer all these questions and get a better understanding.

Is it the same as a Serviced Office?

Although sometimes confused with a serviced office, there is a significant difference between the two. Managed is a hybrid space which is in between serviced and leasehold. It offers the flexibility of serviced with the privacy of a leasehold self-contained space. This means flexible terms and a fully fitted space for a single monthly price. This is like serviced but with the benefit of being self-contained like traditional leasehold space.

The offices come fully equipped and the provider takes care of any issues that arise. For example, if the air conditioning stops working, the provider will be responsible for resolving the issue. This is unlike a leasehold office, where problems would directly rest with the occupying business.

Typically deposits with managed offices are lower in comparison to leasehold and contracts are usually shorter, with either licenses or short-form leases. This is different to leasehold as they require around 30/50 page leases. Managed offices are known to be better tech-enabled spaces with seamless mobile apps that communicate with the managed office provider. The providers are also enhancing their offerings which go as far as concierge services.

Pictured: A Managed Office we are marketing in EC2

What Are the Benefits of Using a Managed Office Service?

Greater flexibility

Many managed office contracts last at least around 1-3 years. However, shorter agreements can be arranged between the two parties. The flexibility aspect usually appeals to start-ups and small businesses that do not have the financial stability to commit to a longer term. If you are a larger, more established business, you can also negotiate for agreements to last even longer, giving you security and stability.

More privacy

Managed offices offer increased privacy since none of the areas of the building is shared with other companies. Therefore, there are no interruptions by other people. This enables you to concentrate without being distracted, which is great for firms dealing with sensitive information or discussing and organising company activities. Some offices have their own front door, which is great for those that have clients visiting and want to make a good impression.

Control with design

A managed office is essentially a blank canvas for the renter to put their mark on. The advantage is that you can create a space that works best for your business. Desks, lighting, colour schemes and branding can all be customised to fit business needs. When it comes to the design and decor of the office, it is ultimately up to the renter. Meeting rooms can be added to the space as well as private office rooms. The office team will provide you with an interior designer who will work with you to create your vision. This service comes with the price of the office.

Lower risk and cost

The fixed monthly fee gives businesses access to available facilities and enables companies to leave the premises if they want to move on later down the line. Therefore, there will not be any surprises with extra charges when moving in or out, so renters can keep track of spending.

Space Management

Managed office providers will take on the role of the operations team for your company. This means they will ensure the office is cleaned and maintained. They also stock up the kitchens with milk and other essentials like coffee and even organise birthday celebrations for your staff members.

Pictured: A Managed Office we are marketing in EC2

Why Should You Consider Moving to A Fully Managed Office?

You should consider a fully managed office if you want the best of leasehold and serviced in one. This is also a great option for those that have outgrown their serviced office spaces and are now looking to move into a space of their own but still with flexibility and convenience. If the design is an important factor, then this also the option is for you. The office team will work with designers to create a bespoke fit-out that suits your company’s needs. This could be in a modern working style or a traditional one depending on the company’s preference.

If you find yourself wanting to get straight to work and have office rooms, meeting rooms and amenities ready for you, then a serviced office is the best option for you. This option will allow you to move into an office right away without having to design the space. If you are still unsure about the type of office that will suit you best, then get in touch. We would be happy to answer any questions you may have.

If you would like to find a Managed office, Victor Harris can help. We will be able to find you a space that suits your needs and requirements. Get in touch with our team of experts on 020 7183 8458 or send us an email inquiry at [email protected].

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