September 25, 2023

Your Next Office Move in London: A Step-by-Step Guide to Seamless Transition

A recent survey from Clutch revealed that 68% of employees experienced positive outcomes from an office relocation.   Relocating an office in London can be a game-changer for your business. But without a well-structured plan, what seems promising can be overwhelming.  Here's a quick guide to help you transition smoothly:

Preparing for the Move

Legalities: Review your current lease for any clauses related to early termination. It’s recommended to consult with a property solicitor to comprehend London’s intricate rental laws.

Relocation Team: Form a dedicated team, ensuring diverse departmental representation. This ensures all needs, from IT to logistics, are met.

Budget: Estimate your relocation costs, gather multiple service quotes, and consider repurposing or selling old office equipment.

Planning the New Workspace

Space Evaluation: Visit the new site to understand its potential. Create a floor plan and ensure it meets departmental needs.

IT Setup: Coordinate the relocation of crucial IT equipment. Ensure internet and network readiness in advance.

Furniture Management: Take inventory of your current assets, identify what can be reused, and coordinate the move systematically.


Stakeholder Communication and Engagement

Internal: Inform employees early, address concerns, and provide guidance during the transition.

External: Notify your clients, vendors, and service providers. Also, update your company address on all online platforms and directories.

Execution and Move-in Strategies

Timeline: Create a clear, padded timeline. Anticipate London’s unpredictability and allocate extra time.

Security: Prioritize security measures, ensuring cameras and access controls are operational.

Move-in Day: Double-check both the old and new offices. Appoint an overseer for the move to ensure everything settles as planned.


The Bottom Line

So, when it comes to a successful office relocation in London, remember that planning and communication are key. Involving all stakeholders, both internal and external, ensures a smooth transition and minimal disruption to operations. And on the big move-in day, don’t forget about safety and double-checking everything before officially settling into the new space.

We understand that choosing the right office space can be a challenging task but not anymore! Victor Harris is here to help you out in finding the right office space that fits your needs. With over 30 years of expertise and access to London’s market, we are confident that your office relocation will be carried out meticulously. Reach out to us at the earliest for expert assistance!

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